Procurement Officer

Role Description
The Procurement Officer will be responsible for overseeing the company’s purchasing process and keeping track of stock movements to ensure the entire process is highly efficient and cost effective.

He/She will also oversee the process of improving on and enforcing the company’s procurement policies and procedures.

Duties and Responsibilities of the role:
1. Purchases and supply management

  • Research and offer advice on potential vendors.
  • Overseeing and Supervising employees and all activities of the purchasing department to ensure efficiency in service delivery.
  • Preparing plans for the purchase of company equipment, services to the company and supplies.
  • Following and enforcing the company’s Procurement policies and procedures.
  • Reviewing, comparing, analyzing and approving at the departmental level products and services to be purchased.
  • Managing inventories and maintaining accurate purchase and pricing records.
  • Maintaining and updating supplier information such as qualifications, delivery timeframe, product ranges, quality of products/services etc.
  • Maintaining good supplier relations and negotiating contract terms of agreement and pricing of commodities.
  • Preparing budgets, cost analyses and procurement and inventory related reports.

2.Stock control

  • Forecast supply and demand to prevent overstocking and running out-of-stock (OOS).
  • Enter purchase details (vendors’ information, invoices and pricing) into internal databases.
  • Place orders to replenish merchandise as needed.
  • Track shipments and address any delays.
  • Oversee storage of products.
  • Coordinate regular inventory audits.
  •  Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions).
  • Keep updated inventory records.

Minimum Qualifications:

  • BSc. in Procurement and Logistics, Commerce, Business Administration or any other relevant course.
  • Minimum KCSE score of B+ and above.
  • Professional Diploma in Procurement and Supply (CIPS).
  • Prior experience in handling international procurement.
  • Minimum work experience of four years in a similar role. Experience in a mid-size/growing company is highly desirable.
  • Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
  • Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
  • Prior active participation in inventory audits.
  • Good communication and negotiation abilities.

Method of Application:
Candidates who meet the above qualifications should send their application attaching their CV by 26th July 2020 via email to indicating the position applied for as the subject matter.